You own a business and have decided you need an email policy for your employees. What are the three most important factors you would like your employees to understand about using their business email accounts?

In our business, it’s essential for employees to understand the importance of using their business email accounts responsibly. Firstly, professionalism is key. Employees should use their business email addresses solely for work-related communication and maintain a professional tone in their emails to uphold the company’s image and reputation. Secondly, confidentiality is crucial. Employees must recognize the sensitivity of certain information and refrain from sharing confidential or proprietary data via email unless authorized to do so. Using encryption or secure methods when necessary can help protect sensitive information from unauthorized access or disclosure. Lastly, security is paramount. Employees should be vigilant against cybersecurity threats such as phishing attacks and malware by avoiding clicking on suspicious links or attachments and reporting any security incidents promptly. By adhering to these three principles of professionalism, confidentiality, and security, our employees can help maintain the integrity and security of our business email system.